Project Coordinator & PA

Summary of the role

The role will support the Directors & Owners of the company in a variety of administrative, clerical and managerial tasks including the control of new opening Gantt charts, organising and conducting meetings to review progress on new openings and providing regular updates to the senior management system.

Core Responsibilities

  • Devising and maintaining office systems, including data management, diary management and filing
  • Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
  • Screening phone calls, emails, enquiries and requests, and handling them in a timely and professional manner
  • Meeting and greeting visitors at all levels of seniority
  • Dealing with incoming emails, faxes and post, often corresponding on behalf of the Directors & Owners
  • Carrying out background research and presenting finding
  • Producing documents, briefing papers, reports and presentations on a daily, weekly & monthly basis
  • Organising and attending meetings always ensuring the Directors/Owners are well prepared for meetings
  • Carrying out specific projects and research
  • Responsibility for expense forms
  • Driving compliance of company Policy & Procedures and Health & Safety

The ideal candidate will have knowledge of SharePoint & Microsoft Excel

Required experience:

  • SharePoint: 1 year
  • Senior Administration: 2 years